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Sports Car Club of America

Arctic Alaska Region, Incorporated

ByLaws

ARTICLE I: Definitions
Section 1.
Region shall mean the Arctic Alaska Region of the Sports Car Club of America, Incorporated, and its members. The Arctic Alaska Region is incorporated in the State of Alaska as a NonProfit Corporation.
Section 1. The name of the organization is the Sports Car Club of America Arctic Alaska Region, Incorporated, hereinafter referred to as Region. The Region is incorporated in the State of Alaska as a Non-Profit Corporation.
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Section 2.
Meetings of the Region shall mean meetings of the members in good standing of the Region.
This section removed.
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Section 3.
The Territorial boundaries of the Region shall be the entire State of Alaska.
Section 4.
The Purpose of the Region shall be to promote, sponsor and govern motorsports activities in Alaska, both for its members and other motorsports enthusiasts.
This section was also renumbered.
Section 2: The purposes of the Region shall be:
  • To further the enjoyment of its membership and that of the general public in motoring, and in the driving of motor vehicles as a sport
  • To encourage the preservation, ownership, and operation of sports cars and other related vehicles
  • To act as a source of technical information
  • To provide and regulate events and exhibitions for sports and special interest cars and their owners
  • To encourage careful and skillful driving on the public roadways
  • To establish rules and regulations covering all activities of the Region
  • To own real and personal property incidental to the foregoing purposes
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Section 5.
The Region emblem shall be the Big Dipper and North Star, the outline of two mountain peaks, and one quarter of the SCCA© wire wheel with the letters SCCA. The lettering Arctic Alaska Region 1989 will be on the left side of the emblem. Use of the Region emblem by any member in good standing must be approved by the Board of Directors. A royalty may be requested by the Region for the use of the emblem on merchandise items, whether sold by its members or non-SCCA affiliated persons.
This section was also renumbered.
Section 4: The Region emblem shall be the Big Dipper and North Star, the outline of two mountain peaks, and one quarter of the SCCA wire wheel with the letters SCCA. The lettering Arctic Alaska Region 1989 may appear on the left side of the emblem.
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Section 6.
Charter Members of the Region are those original twenty seven (27) members, who became members of the Region at its inception in 1989 at the point of the Provisional Charter given by the Sports Car Club of America, Inc. It is to be understood that the honor of Charter Member will cease when a member chooses to let their membership dues expire and are removed from the Region membership roles by the National Office. Charter Membership status cannot be invoked, even if back dues are paid to the National Office to reinstate their original membership number. Let it be known that the following persons are recognized as Charter Members of the Arctic Alaska Region and are afforded the benefits of that honor as set forth by it's members: (List of Members)
This section removed.
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Section 7:
The Fiscal Year of the Region shall begin on January 1.
ARTICLE II: Fiscal Year
Section 1: The Fiscal Year of the Region shall begin on January 1.
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ARTICLE II: Membership
This section removed.

This Article was removed and combined with ARTICLE III into a new ARTICLE III: Membership

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Any person desiring membership in the Region and in the Sports Car Club of America, Incorporated, shall contact the Membership Chairman or the Assistant Regional Executive to receive an application form. The application form shall be completed and signed by the applicant. The completed application and a check made payable to the Sports Car Club of America, Incorporated, in the amount equal to the annual Regional and National dues shall be returned to the Membership Chairman or the Assistant Regional Executive. On receipt of the membership card from the National Office the person shall be considered a member in good standing of the Sports Car Club of America, Incorporated and the Region. Membership categories shall be those of the Sports Car Club of America, Incorporated.
ARTICLE III: Good Standing and Termination of Membership

This Article was renamed and the following Sections added to the beginning:

ARTICLE III: Membership
Section 1: Class of Members

The classes of members of the Region shall correspond to such categories as are defined as Regular Members in the Bylaws of the Sports Car Club of America (SCCA).

Additionally, Honorary Members of the Region shall be those persons upon whom has been conferred an honorary membership in recognition for an outstanding service in behalf of the Region. Such memberships shall be proposed to the Board of Directors by means of a petition signed by ten (10) Members and presented at a Board of Directors meeting. The Board of Directors will vote to accept or deny the petition at their next meeting. All honorary memberships will be presented with a given expiration time (ie: five years, one year, etc.). Honorary members shall be presented an honorary membership in the Arctic Alaska Region only and are not required to pay dues to the National office. Honorary Members shall not have the privilege to vote at any meetings

Section 2: Application

To become a member of the Region, submit an SCCA Membership application accompanied by the appropriate Regional and National dues to the National Office of SCCA, or directly to the Region.

Section 3: Dues

Regional dues shall be payable on the same time schedule as National dues. Dues of new members shall be payable on the same time schedule as National dues. Dues of new members shall not be prorated. No refund of dues shall be made under any circumstances.

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Section 1:
Good Standing. A member in good standing is one who is a member in good standing of the Sports Car Club of America, Incorporated, and who has performed the obligations of membership in the Region as set forth in these By-Laws, and the rules, resolutions, and regulations of the Region.
This section removed.
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Section 2:
Resignation. Any member of the Region may resign at any time by giving written notice to the Regional Executive or to the Secretary of the Region.
This section was also renumbered.
Section 4: Resignation

Any member of the Region may resign at any time by giving written notice to the Regional Executive or to the Secretary of the Region. Such resignation shall not relieve him/her of the obligation to pay any dues or debts owed to the Region.

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Section 3:
Suspension or Expulsion. Any member may be suspended or expelled at any time for cause by the Board of Directors. Such member may appeal such a decision of the Board of Directors at a meeting of the Region, a quorum being present. The Regional Executive shall inform the Sports Car Club of America, Incorporated of any suspended or expelled member, stating the cause in detail. Any person expelled from the Region shall not be re-admitted as a member in the Region unless approved by a majority of the members in good standing present at any meeting of the Region, a quorum being present. Membership in the Region and the Sports Car Club of America, Incorporated shall be suspended automatically if all dues are not paid within sixty (60) days after notice of such dues has been mailed. Such members shall be reinstated automatically on recognition of payment of such dues by the Sports Car Club of America, Incorporated.
This section was also renumbered.
Section 5: Suspension and Expulsion

Any member may be suspended or expelled for infraction of Regional rules or such other cause as may be determined by a majority of the Board of Directors as not being in the best interests of the Region. The Board will afford the member a reasonable opportunity to be heard by it prior to taking any such action. A member shall be notified in writing by the Secretary of any charges to be presented by him/her at least fourteen (14) days prior to the date of the meeting at which they are to be considered. This member shall have an opportunity to submit in person or in writing his/her position on such charges and may present witnesses. The Board may, by two-thirds vote of the full Board, suspend or expel the member for a specified period or, by majority vote, make other disposition of the charges as it may deem advisable.

The Regional Executive shall inform the SCCA National Office of any suspended or expelled member, stating the cause in detail. Any person expelled from the Region shall not be re-admitted as a member in the Region unless approved by a majority of the members in good standing present at a meeting of the Region called for that purpose, a quorum being present.

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Section 4:
Suspension or Expulsion from the Sports Car Club of America, Incorporated. Suspension or Expulsion of any member of the Region from the Sports Car Club of America, Incorporated, shall result in suspension or expulsion from the Region.
This section removed.
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Section 5:
Termination Obligations. Any property of the Region must be returned to the Secretary of the Region by any member whose membership has terminated for any reason.
This section was also renumbered.
Section 6: Termination Obligations

Any property of the Region must be returned to the Secretary of the Region by any member whose membership has terminated for any reason.

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Section 6:
Honorary Members. Honorary members shall be those persons upon whom has been conferred an Honorary Membership in recognition for an outstanding service in behalf of the corporation. Such memberships shall be proposed to the Board of Directors by means of a petition signed by ten (10) Active Members and presented at a Board of Directors meeting. The Board will vote to accept or deny the petition at their next meeting. All Honorary Memberships will be presented with a given expiration time (ie: five years, one year, etc.). Honorary Members shall be presented an honorary membership in the Arctic Alaska Region only and are not required to pay dues to the National office. Honorary Members shall not have the privilege to vote at any meetings.
This information moved to Section 1 above.
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Section 7:
Transfer of Membership. Membership may be transferred to another Region of the Sports Car Club of America, Incorporated, in accordance with any requirements imposed by Sports Car Club of America, Incorporated or the Arctic Alaska Region. Members of other Regions of the Sports Car Club of America, Incorporated may become members of the Arctic Alaska Region by paying the appropriate dues of the Arctic Alaska Region, accompanied by a written request for membership in the Region submitted to the Membership Chairman for processing.
This section removed.
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ARTICLE IV: Meetings of the Region
Section 1:
Annual Meetings. The Annual Meeting of the Region shall be held in the month of December, prior to the 15th of the month, for the election of the Board of Directors and for reports by the Secretary, Treasurer, and Assistant Regional Executive. Other business may be transacted as approved by the Board of Directors.
Section 1: Annual Meeting.

The annual meeting of the Region shall be held in the month of October, for the election of the Board of Directors and for reports by the Secretary, Treasurer, and Assistant Regional Executive. Other business may be transacted, if approved by the Board of Directors prior to Notice of the Annual Meeting being mailed.

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Section 2:
General Meetings. General Meetings shall be held on the second Thursday of the month or called at intervals as determined by the Board of Directors.
Section 2: General Meetings.

General Meetings shall be held on a regular monthly schedule.

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Tom Lewis

I like this change because it removes the possibility of NOT having regular meetings.

Oct 18, 2016
Section 3:
Notice of Meetings. Notice of all meetings of the Region shall be given to each member either in the Region newsletter or in a separate mailing. Notice of the Annual Meeting shall be mailed no less than fourteen (14) days before the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the U.S. Mail, so addressed with postage thereon prepaid.
This section was also renumbered.
Section 4: Notice of Meetings.

Notice of all meetings of the Region shall be given to each member. Notice of the annual meeting shall be given/distributed no less than fourteen (14) days before the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the U.S. Mail, so addressed with postage thereon prepaid.

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olivermadsen.ak

Good change, opens the door for possible electronic delivery.

Oct 25, 2016
Section 4:
Quorum. At each General Membership meeting of the Region, ten (10) of the members in good standing; of which four (4) must be on the Board of Directors (with two (2) or more being Regional Executive, Assistant Regional Executive, Treasurer, or Secretary) shall constitute a quorum for the transaction of business.
This section was also renumbered.
Section 5: Quorum.

At each meeting covered by this Article, a quorum shall consist of ten (10) of the members in good standing; of which four (4) must be on the Board of Directors (with two (2) or more being Regional Executive, Assistant Regional Executive, Treasurer, or Secretary).

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Section 5:
Voting. At each meeting of the Region where a vote is required, each member of the Region shall be entitled to one vote. All matters shall be decided by a majority of the votes cast, a quorum being present.
This section removed.
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Marshall Carter

Oct 25, 2016
Section 6:
Location of Meetings. The Board of Directors may designate any place, either within or outside of the Anchorage Bowl area, as the place of the Annual Meeting, a General Membership meeting, or for any special meeting called by the Board of Directors.
Section 6: Location of Meetings.

The Board of Directors may designate any place within the borders of the Region as the location for any meeting covered by this Article.

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Section 7:
Special Meeting. If all of the members shall at any time and place consent to the holding of a meeting, such meeting shall be valid without call or notice and at such meeting any corporate action may be taken.
This section was also renumbered.
Section 3:Special Meeting.

Special meetings may be called by the Board of Directors on its own motion. Special meetings shall be called by the Board of Directors on written petition by at least 6 members or 10% of the membership, whichever is greater. If all of the members shall at any time and place consent to the holding of a meeting, such meeting shall be valid without call or notice and at such meeting any corporate action may be taken.

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Section 8:
Proxies. At any meeting of members, a member entitled to vote may vote by proxy executed in writing by the member or by his duly authorized attorney-in-fact. No proxy shall be valid after three (3) months from the date of its execution, unless otherwise provided in the proxy. No member may vote more than two proxy votes.
This section was also renumbered.
Section 7: Proxies.

At any meeting covered by this Article, a member entitled to vote may vote by proxy executed in writing by the member or by his duly authorized attorney-in-fact. No proxy shall be valid after three (3) months from the date of its execution, unless otherwise provided in the proxy. No member may vote more than two proxy votes. Directors may not designate a proxy at Board of Directors meetings. Proxy votes may not count towards a quorum.

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ARTICLE V: Board of Directors
Section 1.
General Powers and Qualifications. The property, affairs, and business of the Region shall be conducted and managed by the Board of Directors. Each Director must be a member in good standing of the Region.
Section 2.
Number, Qualification and Term of Office of the Directors. There shall be eight (8) Directors, comprised of the Regional Executive, the Assistant Regional Executive, the Secretary, the Treasurer, three (3) Trustees-At-Large, and one (1) Past Regional Executive position. The Directors shall be elected in accordance with the provisions of Article VI, Section 1 of these By-Laws and each Director shall hold office for a term of two (2) years except as provided in Article VI, Section 1 of these By-Laws.
This section was also renumbered.
Section 2: Number, Qualification and Term of Office of the Directors. There shall be seven (7) Directors, comprised of the Regional Executive, the Assistant Regional Executive, the Secretary, the Treasurer, and three (3) Trustees. The Directors shall be elected in accordance with the provisions of Article VI, Section 1 of these By-Laws and each Director shall hold office for a term of one (1) year.
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Section 3.
Meetings. Meetings of the Board of Directors shall be held as the Board deems necessary or by request of any one member of the Board of Directors. The Secretary shall notify each Board Member of the time and place of the meeting. A meeting of the Board of Directors must be conducted by the Regional Executive or the Assistant Regional Executive.
Section 3: Meetings.

Meetings of the Board of Directors shall be held as the Board deems necessary or by request of any one member of the Board of Directors. The Regional Executive or the Assistant Regional Executive shall preside at meetings of the Board of Directors. In the absence of both, the board shall elect its own chairperson. Meetings shall generally be open to the members except that the Board, when it believes that the premature disclosure of the business to be conducted would be detrimental to the affairs of the Region, may by majority vote declare such meetings closed to all except the Board of Directors. The minutes of such closed sessions shall be made available to the membership when disclosure is no longer considered detrimental by the Board.

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Section 4.
Quorum. Five members of the Board of Directors shall be required to constitute a quorum for the transaction of business at all Board of Directors meetings.
Section 4: Quorum. A majority of the Board of Directors shall constitute a quorum for the transaction of business at all Board of Directors meetings.
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Section 5:
Compensation. Directors as such shall not receive any regular stated salaries for their services, except to be reimbursed for expenses if they are to attend out of town meetings, subject to the approval of the Board of Directors. Nothing herein contained shall be construed to preclude any Director from serving the corporation in any other capacity and receiving compensation therefor.
Section 4: Compensation. Directors shall receive no financial compensation whatever for their service to the Region. The Region, at the discretion of the Board of Directors, may repay out-of-pocket expenses incurred by a Director in connection with specific affairs or events of the Region.
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Section 6:
Informal Action by Directors. Any action required by law to be taken at a meeting of Directors, or any action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors.
This section removed.
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Section 7:
Presumption of Assent. A Director of the Corporation who is present at a meeting of the Board of Directors at which action of any corporate matter is taken shall be presumed to have assented to the action taken unless his dissent shall be entered in the minutes of the meeting or unless he shall file his written dissent to such action with the person acting as the Secretary of the meeting before the adjournment thereof or shall forward such dissent by registered mail within five (5) days of said meeting to the Secretary of the Corporation immediately after the adjournment of the meeting. Such right to dissent shall not apply to a Director who voted in favor of such action.
This section was also renumbered.
Section 7: Presumption of Assent. A Director of the Region who is present at a meeting of the Board of Directors at which action on any corporate matter is taken will be presumed to have assented to the action taken unless the director’s dissent to such action is entered in the minutes of the meeting, he or she files written dissent to such action with the person acting as the secretary of the meeting before the adjournment, or he or she forwards the dissent by registered mail to the Secretary of the Region immediately after the adjournment of the meeting. Such right to dissent shall not apply to a Director who voted in favor of such action.
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ARTICLE VI: Directors
Section 1:
Qualifications, Terms of Office, and Election of Directors.

(a) At the Annual Meeting in odd years the Regional Executive, Assistant Regional Executive, and two (2) Trustees-at-Large shall be elected. At the Annual Meeting in even years the Secretary, Treasurer, and one (1) Trustee-At-Large shall be elected. A Director elected in an odd year serves until the next Annual Meeting held in an odd year, and a Director elected in an even year serves until the next Annual Meeting held in an even year. A member shall hold only one elective office at a time.

(b) The Directors shall appoint a nominating committee by August 1 of each year. The committee shall consist of five (5) members, the Chairman of which shall be the most recently retired Regional Executive of the Region who is willing to serve (but who is not then a Director of the Region), two (2) members who are incumbent Directors of the Region, and two (2) members of the Region who do not then hold any elective Regional office. The nominating committee shall recommend a full slate of Officers and Trustees-at-Large who are to be elected that year and shall submit its report to the Secretary not later than October 1 of the year in which the election is to be held. The report of the nominating committee shall be published in the Region's October newsletter. The only exception to this is the position provided for in Article VI, Section 10.

Nomination by petition shall be as follows: Any five (5) members of the Region may nominate a candidate for any office; such nomination must be in writing, signed by the nominators and by the nominee and delivered to the Secretary on or before November 10 of the year in which the election is to be held.

A candidate must have been a member of the Region for at least two (2) years. A candidate may run for only one office at any one election. Candidates may be bracketed in slates if they so desire. All candidates shall have equal access to the means and equipment available to the Region for campaigning but no funds or supplies of the Region shall be used for campaigning.

A candidate for the position of Regional Executive must have held a prior elected position on the Board of Directors within the previous five years.

(c) The ballot shall be delivered with the notice of the annual meeting to all members of the Region. Each member of the Region shall be entitled to cast one vote for each office. Only ballots that shall have been returned, properly marked, to the Secretary prior to the time when the Annual Meeting is called to order shall be counted. Each Director shall be elected by a plurality of the votes cast. If the slate of Directors submitted by the nominating committee is unopposed, the Secretary shall not deliver ballots to the membership. Instead, notice of the unopposed slate of Directors shall accompany the notice of the Annual Meeting. At the Annual Meeting the Secretary shall cast one vote to elect the slate as submitted.

Section 1: Qualifications, Terms of Office, and Election of Directors.

A candidate must have been a member of SCCA for at least one (1) year, and be a current member of the Region prior to nomination. A candidate may run for only one office at any one election. Candidates may be bracketed in slates if they so desire. All candidates shall have equal access to the means and equipment available to the Region for campaigning but no funds or supplies of the Region shall be used for campaigning. A candidate for the position of Regional Executive must be a current board member, or have completed a term in an elected position on the Board of Directors within the previous five years.

Each office on the Board of Directors shall be elected each year at the Annual Meeting. The term of office shall be one year. A member may hold only one elective office at a time.

The Directors shall appoint a nominating committee by July 1 of each year. The committee shall consist of 3 to 5 members, none of whom may be seeking election. The nominating committee shall recommend a full slate of Officers and Trustees who are to be elected and shall submit its report to the Secretary not later than July 25. The report of the nominating committee shall be published to the membership by August 15.

Nomination by petition shall be as follows: Any five (5) members of the Region may nominate a candidate for any office; such nomination must be in writing, signed by the nominators and by the nominee and delivered to the Secretary on or before September 10.

At least 14 days prior to the Annual Meeting, the Secretary shall send by first-class mail to each member one ballot and ballot envelope, on which shall be printed designated areas for the member to both print and sign his/her name and print his/her membership number. A ballot shall have no more than one vote cast for each office on a given ballot. The marked ballot shall be inserted into the ballot envelope, which shall be sealed and on which the member shall print and sign his/her name and print his/her membership number. The ballot may be submitted prior to the opening for business of the Annual meeting or the sealed envelope may be returned only to the Secretary by mail and will be valid only if received by the Secretary prior to the Annual Meeting.

The Secretary shall appoint a minimum of three election judges to count ballots at the Annual Meeting, designating one as the Chairperson. The Secretary shall provide the judges with an up-to-date list of the members to be used to validate the ballots. Ballots which are cast by non-members, which are not submitted in a sealed ballot envelope, which do not have both the printed and signed member name and member number on the sealed envelope, which contain too many votes, or which have more than one vote for one candidate, shall not be counted by the judges. Upon completion of the count, the Chairperson will announce the results to the membership including the number of votes for each candidate. The ballots shall be retained by the Secretary for a minimum of 30 minutes, in case a recount is requested.

In the event of a tie vote where a winner cannot be determined, the tied candidates or their appointed representative shall determine the result by a mutually agreed to method such as a coin toss or card draw.

Terms of the newly elected Board shall begin January 1 after the Annual Meeting.

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Section 2.
Resignation. Any Director of the Region may resign at any time by giving written notice to the Regional Executive or to the Secretary of the Region. The resignation of any Director shall take effect at the time specified.
Section 3:
Removal. Any Director may be removed at any time for cause by unanimous vote of the other Directors at a special meeting called for that purpose.
Section 4:
Vacancies. A vacancy in any office, except that of Regional Executive, may be filled by the Board of Directors. If the vacancy is the Regional Executive or if a quorum of the Board of Directors cannot be established, then such vacancy shall be filled by a majority of the votes cast by the members of the Region, at a meeting called for that purpose, quorum being present. Directors so selected shall fulfill the term of office of the predecessor.
Section 5:
Duties of the Trustees-At-Large. All Directors shall perform according to these ByLaws or as directed by the Board of Directors or the Regional Executive. The Trustees shall audit the Regions books and present their report at the Annual meeting, prior to the election. Should four (4) of the eight (8) Board of Directors wish to close the books and call for an audit, they are empowered to do so.
This section was also renumbered.
Section 9: Duties of the Trustees. All Trustees shall perform according to these By-Laws or as directed by the Board of Directors or the Regional Executive. The Trustees shall audit the Region's books and present their report at the annual meeting, prior to the election. Should any two (2) of the seven (7) Board of Directors wish to close the books and call for an audit, they are empowered to do so.
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Section 6:
The Regional Executive. The Regional Executive shall be the Chief Executive Officer of the Region, and shall have direct charge of the business of the Region, subject to the general control of the Board of Directors. When present, they shall preside at all meetings of the Board of Directors and the Region. The Regional Executive shall be the main contact with the SCCA. They will help the Region establish goals/scheduling and the administration of same. The Regional Executive will be the Regions’ liaison with other motorsports clubs in the State of Alaska.
This section was also renumbered.
Section 5: The Regional Executive. The Regional Executive shall be the Chief Executive Officer of the Region, and shall have direct charge of the business of the Region, subject to the general control of the Board of Directors. When present, the Regional Executive shall preside at all meetings of the Board of Directors and the Region. The Regional Executive shall be the main contact with the SCCA, and will help the Region establish goals/scheduling and the administration of same. The Regional Executive will be the Region's liaison with other motorsports clubs in the State of Alaska.
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Section 7:
The Assistant Regional Executive. In the absence or disability of the Regional Executive, the Assistant Regional Executive shall act as the Regional Executive. Except where the signature of the Regional Executive is required by law, the Assistant Regional Executive shall possess the same power as the Regional Executive to sign all certificates, contracts, obligations and other instrument of the Region. The Assistant Regional Executive shall be responsible for maintaining an equipment list of all Region properties and the storage of those assets. A copy of the Region inventory will be presented at the Annual Meeting.
This section was also renumbered.
Section 6:

The Assistant Regional Executive. In the absence or disability of the Regional Executive, the Assistant Regional Executive shall act as the Regional Executive. Except where the signature of the Regional Executive is required by law, the Assistant Regional Executive shall possess the same power as the Regional Executive to sign all certificates, contracts, obligations and other instruments of the Region. The Assistant Regional Executive shall be responsible for maintaining an equipment list of all Region properties and the storage of those assets. A copy of the Region inventory will be presented at the Annual Meeting.

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Section 8:
The Secretary.

The Secretary shall keep the minutes of all the proceedings of the meetings of the Region and the Board of Directors and shall conduct the correspondence of the Region as directed by the Regional Executive.

At all meetings, where the Secretary attendance is required, they shall have the minutes of said meetings typed and mailed to the Board of Directors within seventy two (72) hours of said meeting. The past years’ minutes shall be brought to each meeting. The Secretary shall maintain a file of Region correspondence.

This section was also renumbered.
Section 7: The Secretary. The Secretary shall keep the minutes of all proceedings at the Meetings of the Region and of the Board of Directors, and shall conduct the correspondence of the Region as directed by the Regional Executive. At all meetings where the Secretary’s attendance is required, the Secretary shall have the minutes of said meetings typed and distributed to the Board of Directors within 72 hours of said meeting. The past year's minutes shall be made available at each meeting. The Secretary shall maintain a file of Region correspondence. In the absence of the Secretary at meetings, the presiding officer shall appoint a secretary to record the required minutes.
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Section 9:
The Treasurer. The Treasurer shall present a report showing the Region's financial transactions and condition at the Annual Meeting, shall keep and disburse the monies of the Region as directed by the Board of Directors and shall have the signature of the Regional Executive on all transactions over three hundred ($300). The Board of Directors must be made aware of any transactions over $500 which are not the actions of a Region motivated motion. The Treasurer shall keep correct books of account; and shall report the Region financial transactions and condition to the Board of Directors at their meetings or when requested by the Board of Directors.
This section was also renumbered.
Section 8: The Treasurer. The Treasurer shall be responsible, subject to the conditions and restrictions as may be made by the Board of Directors, for the receipt of moneys for the Region and the making of payments of Region debts as approved by the Board of Directors and recorded in meeting minutes. The Treasurer shall keep complete and correct books and records of all Region financial transactions. The Treasurer shall present a report showing the Region's financial transactions and condition at all Board meetings and at the Annual meeting. The Treasurer shall, if so requested, report at any Meeting of the Region.
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Section 10:
Past Regional Executives. The Past Regional Executive position of the Region is shared by all past Regional Executives and carries one collective vote on the Board of Directors. Their vote shall be determined by a majority of those past Regional Executives present at Board of Directors meetings. Regional Executives shall have their Region Membership waived-for-life when they fulfill their term, yet they must maintain their dues with the National Office, retaining the Arctic Alaska Region as their Region of Record.
This section removed.
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ARTICLE VII: Appointed Offices
Section 1:
Club Racing Chairperson. The Board of Directors may appoint a Club Racing Chairperson who shall act as the Region's representative to the National Competition Board of the SCCA, Incorporated, who shall coordinate Club Racing with the National Competition Board, shall issue all Novice Permits, and shall be liaison to the Sports Car Club of America, Incorporated with respect to Competition Licenses.

Section 1: Appointment and responsibilities. The Board of Directors shall consider appointments to all positions, but not all positions are required to be filled. Appointments must be considered before or during the January meeting. Appointments may only be filled by an individual member in good standing. Any program sanctioning events must have an appointed chairperson. All appointed positions hold non-voting positions on the Board.

Each appointed position shall submit a detailed budget to the Board of Directors for approval prior to any event, expense, or reimbursement.

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Section 2:
Activities Chairperson. The Board of Directors may appoint an Activities Chairperson, who shall plan and administer the Region's meets and events of all sorts, subject to the direction of the Board of Directors and the Regional Executive.
Section 2: Activities Chairperson. The Activities Chairperson shall plan and administer the Region's non-competition events of all sorts, subject to the direction of the Board of Directors and the Regional Executive.
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Section 3:
Chiefs of Specialties. The Board of Directors may appoint such Chiefs of Specialty as are necessary to hold competition events as specified in the General Competition Rules (GCR) of the Sports Car Club of America, Incorporated.
This section removed.
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Section 4:
Worker Licensing Chairperson. The Board of Directors shall appoint a Worker Licensing Chairperson, who shall coordinate worker licensing with the National office.
This section removed.
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Section 5:
Membership Chairman. The Board of Directors shall appoint a Membership Chairman, who shall coordinate prospective and new members with the Region and the National office; and, who shall maintain the Membership records of the Region. They may be assisted by an Assistant Membership Chairperson, also appointed by the Board of Directors. The Membership Chairman holds a non-voting position on the Board of Directors.
This section was also renumbered.
Section 3: Membership Chairperson. The Membership Chairperson shall coordinate prospective and new members with the Region and the National office, and shall maintain the membership records of the Region.
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Section 6:
Road Rally Steward. The Board of Directors shall appoint a Road Rally Steward to oversee the Regional Road Rally Program. The Steward shall be responsible for the organization of the championship season, Rallymaster training, an annual Road Rally School, and the publicity and promotion of such events. The Road Rally Steward will need to hold a SCCA issued Road Rally Safety Steward License. The Road Rally Steward holds a non-voting position on the Board of Directors.
This section was also renumbered.
Section 4: Road Rally Steward. The Road Rally Steward shall oversee the Regional Road Rally program and be responsible for the organization of the championship season and rallymaster training. The Road Rally Steward shall hold a current SCCA issued Road Rally Safety Steward License.
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Section 7:
Solo II Steward. The Board of Directors shall appoint a Solo II Steward to oversee the Solo II Program of the Region. The Steward shall be responsible for the organization of the championship season, an annual Solo II School, and the publicity and promotion of such events. The Solo II Steward will need to hold a SCCA issued Solo II Safety Steward License. The Solo II Steward holds a non-voting position on the Board of Directors.
This section was also renumbered.
Section 5: Solo Steward. The Solo Steward shall oversee the Solo program of the Region, and be responsible for the organization of the championship season. The Solo Steward shall hold a current SCCA issued Solo Safety Steward License.
This section was inserted.
Section 6: RallyCross Steward. The RallyCross Steward shall oversee the RallyCross program of the Region, and be responsible for the organization of the championship season. The RallyCross Steward shall hold a current SCCA issued RallyCross Safety Steward License.
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Section 8:
Region Historian. The Board of Directors shall appoint a Region Historian to maintain the history of the Region. This may be done via written word, videography, and photography.
This section was also renumbered.
Section 7: Region Historian. The Region Historian shall maintain the History of the Region. This may be done via written word, videography, and photography. The Region Historian shall maintain, in orderly fashion, all correspondence sent and received, signed insurance waivers from meetings and sanctioned SCCA events, Certificate of Insurance originals, membership files, entry forms for Region events, all awards and honors received by the Region, and copies of past minutes provided by the Secretary.
This section was inserted.
Section 8: Public Relations Chairperson. The Public Relations Chairperson shall promote the Region, keep the public notified of upcoming events, and be responsible for the Region’s online activities and media relations.
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Section 9:
Region Archivist. The Board of Directors shall appoint a Region Archivist to maintain the history of the Region. The member shall maintain, in orderly fashion, all correspondence, both sent and received; signed insurance waivers from meetings and sanctioned SCCA events (Road Rally,Solo II, Club Racing); Certificate of Insurance originals; Membership files; entry forms for Road Rally and Solo II events; all awards and honors received by the Region; and copies past minutes provided by the Secretary.
This section removed.
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Section 10:
Other Officers. The Board of Directors may appoint such other Offices as it deems necessary.
This section was only renumbered. All other text is unchanged.
Section 9:
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ARTICLE VIII: Committees
Section 1:
Committees. The Board of Directors or Regional Executive may appoint such other committees as it or she/he may deem necessary.
Section 1: Committees. The Board of Directors or Regional Executive may appoint such other committees as deemed necessary.
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ARTICLE IX: Dues
Section 1:
The Annual dues for membership in the Region shall be determined by the Board of Directors. They shall be reviewed annually.
Section 1: The annual dues for membership in the Region shall be determined by the Board of Directors.
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ARTICLE X: Amendments
Section 1:
These ByLaws may be altered, amended, or repealed, or new ByLaws may be made, at any meeting of the Region, by majority vote of the members in good standing present, a quorum being present; provided that the proposed action in respect thereof shall be stated in the notice of such meeting.
Section 2:
No amendment shall be valid that is in conflict with the ByLaws of the Sports Car Club of America, Incorporated.
ARTICLE XI: Policies and Procedures
Section 1:
Policies and procedures will be established by the Board of Directors and reviewed each year prior to the Annual Meeting.
Section 1: Policies and procedures will be established by the Board of Directors and reviewed each year by the incoming Board of Directors, and shall be made available to the membership.
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